MarshBerry is growing! We are seeking a Facilities Manager to join our team. We have a people first, fast paced, collaborative culture with plenty of opportunity for growth. MarshBerry has been successful in achieving growth objectives because the trust our clients place in our talented team of professionals, and all MarshBerry colleagues play a critical role in directly or indirectly cultivating those trusted relationships. MarshBerry provides an environment where employees can learn, improve and realize their career goals. We offer competitive benefits, hybrid work schedules, new challenges, and learning experiences.
Job Details
Position Summary:
MarshBerry is currently seeking a Facilities Manager to be located in our Beachwood, OH office and manage facilities for our office locations across the U.S. The Facilities Manager will oversee the daily operations and maintenance of the company's facilities to ensure a safe, efficient, and productive environment for all MarshBerry office locations. This role involves managing a team, coordinating with vendors and contractors, and implementing best practices for facility management. The Facilities Manager plays a critical role in supporting the company's operations and maintaining a high standard of facility conditions.
Responsibilities:
Facilities & Team Management
- Maintain schedule of all current facilities related initiatives including items being worked on, future needs, and pending requests.
- Ensure facilities related responsibilities such as cleaning and maintenance tasks are assigned for each office location.
- Perform routine maintenance on facilities and making repairs as needed. Schedule routine inspections and emergency repairs with outside vendors.
- Provide regular updates to key stakeholders regarding the status of facility priorities. Lead regular facility meetings.
- Maintain updated location seating charts and work collaboratively with HR to allocate workspaces.
- Lead facilities team and ensure regular communication, coaching, training and feedback are provided.
Vendor & Budget Management
- Maintain a master schedule of all lease agreements, inclusive of all key lease terms.
- Ensure effective communication with all facilities related vendors, including landlords and real estate agents.
- Collaborate with Contracts Administrator to manage vendor relationships including identification, evaluation, and negotiation of contracts.
- Oversee the procurement of supplies and equipment for facility operations.
- Maintain a master list of all facilities costs, including preparation of annual budgets.
- Collaborate with building owners and management on budgeting for facilities’ needs.
- Identify opportunities for cost savings, better efficiency, or other improvements; recommend and implement policy or process changes as appropriate.
Health & Safety
- Monitor safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor spaces.
- Ensure proper security measures for the workplaces, including collaborating with security system vendors or a team of security professionals.
- Ensure workforce continuity, disaster recovery, and other emergency plans and procedures for all offices are in place and effectively communicated.
- Collaborate with HR and safety committee to execute on safety initiatives such as emergency tests, training, etc.
Selection Criteria
Education & Experience:
- Bachelor’s degree in business or related field.
- 7-10 years of facilities management, administrative services, or related field with 2+ years in a leadership role.
- Proficient in Microsoft Office including Word, Excel, Access, and PowerPoint and other applicable software.
Other:
- Demonstrated leadership experience: experience managing department workflows and resources and able to establish and maintain systems and priorities.
- Proactive problem-solving skills; identifies and resolves issues in a timely manner. Able to make appropriate decisions.
- Accountability: Ability to accept responsibility and be accountable for actions and conduct.
- Confidentiality: Maintains confidentiality of proprietary information as well as internal and external communication.
- Team oriented: Positive and professional, able to show consideration for and maintain good working relations with coworkers. Remains opens to others’ ideas and exhibits a willingness to try new things.
- Strong written and verbal communication skills with demonstrated creativity with regard to work. Excellent spelling, grammar, and phone skills.
- Exceptional organizational skills: Uses systematic methods to perform work and creativity to recommend or create new work methods or procedures.
- Ability to multitask: Able to complete projects and responsibilities with extreme attention to detail according to required timelines and deadlines; monitors work to ensure quality.
- Self-motivated: Self-starter with ability to prioritize make appropriate decisions.
- Ability to travel up to 15% of the time.
Working at MarshBerry
Who We Are:
MarshBerry practices The Collaborative Way which encourages employees to adhere to these five principles: listening generously, speaking straight, being for each other, acknowledgement & appreciation, and honoring commitments. We are committed to fostering an environment of Diversity, Equity, and Inclusion. We strive to educate our current and potential employees in these areas, while continuing to promote a welcoming and inclusive environment for all.
What We Do:
MarshBerry provides consulting services in the financial services industry primarily to independent insurance agents, brokers and carriers, as well as wealth and retirement plan advisors. Our services include but are not limited to financial, operational, sales management, merger and acquisition advisory, peer-to-peer exchange and information services. We are recognized in the financial services industry for providing innovative and customized solutions to our clients, with whom we build trusted advisor relationships. At MarshBerry, our mission is to help our clients learn, improve and realize their value. Our clients credit us for providing the vision, tools, and discipline to help them reach their strategic goals.
It’s one thing to be recognized as experts in our field, it is another to be noteworthy based on the sentiment and feedback of our team. MarshBerry has been recently awarded the following:
- Crain’s Best Employers in Ohio
- The Nation’s Best and Brightest in Wellness
- North Coast 99
- Top Work Places – The Plain Dealer
- Weatherhead 100
- West Michigan’s Best and Brightest Companies to Work for
To learn more about MarshBerry, visit www.marshberry.com.
We appreciate your interest in MarshBerry. As an equal opportunity employer, your application will be considered with regard to all laws which prohibit discrimination because of race, color, sex, religion, national origin, age, disability, military status, and genetic information, and requirements to take affirmative action in the hiring of minorities, including women, veterans, and those individuals with disabilities.
MarshBerry is growing! We are seeking a Facilities Manager to join our team. We have a people first, fast paced, collaborative culture with plenty of opportunity for growth. MarshBerry has been successful in achieving growth objectives because the trust our clients place in our talented team of professionals, and all MarshBerry colleagues play a critical role in directly or indirectly cultivating those trusted relationships. MarshBerry provides an environment where employees can learn, improve and realize their career goals. We offer competitive benefits, hybrid work schedules, new challenges, and learning experiences.
Job Details
Position Summary:
MarshBerry is currently seeking a Facilities Manager to be located in our Beachwood, OH office and manage facilities for our office locations across the U.S. The Facilities Manager will oversee the daily operations and maintenance of the company's facilities to ensure a safe, efficient, and productive environment for all MarshBerry office locations. This role involves managing a team, coordinating with vendors and contractors, and implementing best practices for facility management. The Facilities Manager plays a critical role in supporting the company's operations and maintaining a high standard of facility conditions.
Responsibilities:
Facilities & Team Management
- Maintain schedule of all current facilities related initiatives including items being worked on, future needs, and pending requests.
- Ensure facilities related responsibilities such as cleaning and maintenance tasks are assigned for each office location.
- Perform routine maintenance on facilities and making repairs as needed. Schedule routine inspections and emergency repairs with outside vendors.
- Provide regular updates to key stakeholders regarding the status of facility priorities. Lead regular facility meetings.
- Maintain updated location seating charts and work collaboratively with HR to allocate workspaces.
- Lead facilities team and ensure regular communication, coaching, training and feedback are provided.
Vendor & Budget Management
- Maintain a master schedule of all lease agreements, inclusive of all key lease terms.
- Ensure effective communication with all facilities related vendors, including landlords and real estate agents.
- Collaborate with Contracts Administrator to manage vendor relationships including identification, evaluation, and negotiation of contracts.
- Oversee the procurement of supplies and equipment for facility operations.
- Maintain a master list of all facilities costs, including preparation of annual budgets.
- Collaborate with building owners and management on budgeting for facilities’ needs.
- Identify opportunities for cost savings, better efficiency, or other improvements; recommend and implement policy or process changes as appropriate.
Health & Safety
- Monitor safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor spaces.
- Ensure proper security measures for the workplaces, including collaborating with security system vendors or a team of security professionals.
- Ensure workforce continuity, disaster recovery, and other emergency plans and procedures for all offices are in place and effectively communicated.
- Collaborate with HR and safety committee to execute on safety initiatives such as emergency tests, training, etc.
Selection Criteria
Education & Experience:
- Bachelor’s degree in business or related field.
- 7-10 years of facilities management, administrative services, or related field with 2+ years in a leadership role.
- Proficient in Microsoft Office including Word, Excel, Access, and PowerPoint and other applicable software.
Other:
- Demonstrated leadership experience: experience managing department workflows and resources and able to establish and maintain systems and priorities.
- Proactive problem-solving skills; identifies and resolves issues in a timely manner. Able to make appropriate decisions.
- Accountability: Ability to accept responsibility and be accountable for actions and conduct.
- Confidentiality: Maintains confidentiality of proprietary information as well as internal and external communication.
- Team oriented: Positive and professional, able to show consideration for and maintain good working relations with coworkers. Remains opens to others’ ideas and exhibits a willingness to try new things.
- Strong written and verbal communication skills with demonstrated creativity with regard to work. Excellent spelling, grammar, and phone skills.
- Exceptional organizational skills: Uses systematic methods to perform work and creativity to recommend or create new work methods or procedures.
- Ability to multitask: Able to complete projects and responsibilities with extreme attention to detail according to required timelines and deadlines; monitors work to ensure quality.
- Self-motivated: Self-starter with ability to prioritize make appropriate decisions.
Working at MarshBerry
Who We Are:
MarshBerry practices The Collaborative Way which encourages employees to adhere to these five principles: listening generously, speaking straight, being for each other, acknowledgement & appreciation, and honoring commitments. We are committed to fostering an environment of Diversity, Equity, and Inclusion. We strive to educate our current and potential employees in these areas, while continuing to promote a welcoming and inclusive environment for all.
What We Do:
MarshBerry provides consulting services in the financial services industry primarily to independent insurance agents, brokers and carriers, as well as wealth and retirement plan advisors. Our services include but are not limited to financial, operational, sales management, merger and acquisition advisory, peer-to-peer exchange and information services. We are recognized in the financial services industry for providing innovative and customized solutions to our clients, with whom we build trusted advisor relationships. At MarshBerry, our mission is to help our clients learn, improve and realize their value. Our clients credit us for providing the vision, tools, and discipline to help them reach their strategic goals.
It’s one thing to be recognized as experts in our field, it is another to be noteworthy based on the sentiment and feedback of our team. MarshBerry has been recently awarded the following:
- Crain’s Best Employers in Ohio
- The Nation’s Best and Brightest in Wellness
- North Coast 99
- Top Work Places – The Plain Dealer
- Weatherhead 100
- West Michigan’s Best and Brightest Companies to Work for
To learn more about MarshBerry, visit www.marshberry.com.
We appreciate your interest in MarshBerry. As an equal opportunity employer, your application will be considered with regard to all laws which prohibit discrimination because of race, color, sex, religion, national origin, age, disability, military status, and genetic information, and requirements to take affirmative action in the hiring of minorities, including women, veterans, and those individuals with disabilities.
