The Facilities Manager position will manage all of Mary Crane’s Centers physical buildings and related infrastructure as well as providing leadership to supply sourcing and inventory management and distribution for all center-related programming. This position will lead the selection and management of contractors and other service providers supporting building maintenance, improvement and security and fire detection and suppression systems. This position will also play a key role in managing costs and overseeing budgeting related to building management in partnership with the Finance Department. This position will also create and manage Mary Crane’s Centers space allocation for office staff and ensure quality of all services supporting locations provided by outside contractors.
- Oversee all maintenance and custodial staff for all buildings and grounds needs and maintenance requests
- Maintain all locations including repairs and contractor oversight
- Lead acquisition and use of contracted services
- Manage agency supply acquisition, storage and distribution
- Plan and implement office systems, layout and equipment procurement
- Supports all physical site requirements for all locations licensing and safety mandates
- Supports submission of all needed documents to government entities for tax and compliance purposes
- Oversees service contracts, lease agreements, and integrated pest management systems
- Manages mail operations and interoffice mail distribution
- Maintains and replenishes office supply inventory
- Oversees and proactively manages office equipment, coordinates any required repairs and scheduled
- Follows and implements procedural guidelines related to life safety, facility cleanliness, and on-going
- preventative maintenance of HVAC, boilers, and other mechanical systems
- Manage facility security systems
- Monitor building expense requisitions and ensure vendor performance
- Oversees building and grounds maintenance
- Ensures security and emergency preparedness procedures are implemented properly
- Manages and reviews service contracts
- Conducts and documents regular facilities inspections
- Checks completed work by vendors and contractors
- Recommends maintenance, mechanical, electrical, and facility design modifications
- Communicates workplace safety precautions to employees
- Responds to urgent building issues address whenever possible promptly
- Fleet management and maintenance and record keeping for all vehicles including daily health and safety
- checks and driver incidents
- Monitor day-to-day operational systems and processes to ensure safe consistent operation of building
- Uphold organization policies and standards, ensuring compliance
- Manage all events and other facilities requests from all locations
- Coordinate all facilities project requests with the Finance department to ensure grant contract compliance
- Oversee space allocation for all locations including office and general space reservation systems and utilization
- Associates degree preferred or trade experience
- A minimum of five years in a facilities management position for a nonprofit or small business with multiple
locations
- Experience selecting and managing contractors and other service providers
- Bilingual (Spanish/English) preferred
- Excellent interpersonal communication and organization skills
- Ability to pass a criminal record and child abuse/neglect registry check
- Must have a valid Drivers License, access to reliable transportation and willingness to travel locally
- Experience in working in childcare, educational programs delivery or social service providing organizations a
strong plus
- Budget development and management experience required
- Takes initiative in managing competing organizational and departmental priorities and ability to work effectively
under pressure when facing extremely short deadlines
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to maintain confidentiality.
- Experience in leading and working with organizations govern by regulatory compliance.
- Excellent oral and written communication and presentational skills.
- Demonstrated capability to interface and maintain effective relationships with administration, staff, consultants, regulators and founders in a team-oriented environment.
- Capacity to assume responsibility for own professional development.
- Detail oriented, logical, and methodological approach to problem solving.
- Ability to plan and schedule the work of others.
- Flexible, with the ability to work in a highly demanding, stressful environment.
- Proficiency using word-processing system.
- Ability to cooperate successfully as a member of a team.
- Ability to communicate effectively with others, including giving and receiving feedback on the quality of services.
- Meet any specific content area requirements.
- Ability to read and speak English proficiently.
- Bilingual-Spanish preferred.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to talk, hear and see.
- The employee frequently is required to stand, walk, sit; use hands to handle or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl.
- The employee must occasionally lift and/or move up to 30 pounds.
- Specific vision requirements include the ability to see at close range.
- At times, may require more than 40 hours per week to perform the essential duties of the position.
- Transportation time spent commuting between sites for meetings, trainings, in-services, and home visits.
- The employee is required to travel.
