Description:
Camelot Services, Inc. is an established leader in Facility and Property Management industry with multiple Fortune 100 and 500 clients. We specialize in Corporate Office Facilities and Property Management. We are looking for a Facilities Specialist that will belocated in the Austin, TX 78746 area to join our team as we continue to grow!
Apply today! Camelot has competitive compensation and provides a full benefits package: medical, dental and vision insurance, 401K, paid holidays, PTO, short- and long-term disability, and life insurance.
Job Description – includes but is not limited to:
- Experience remotely managing multiple commercial properties, mainly retail, via hiring for property inspectors, landscapers, and multiple vendors for various repairs (i.e., fencing, roofing, plumbing, electrical, painting, etc.).
- Ensure all vendor reports (i.e., inspections) are complete per contract SOW and identify and timely resolve any action items resulting from any pictures or reports provided by vendors.
- Timely follow up with each vendor until inspections and/or repairs are completed to satisfaction.
- Manage Camelot’s work order system including adding/changing newly assigned properties and timely dispatching work orders.
- Ensure all pertinent documentation is timely entered, recorded and/or uploaded in Camelot’s work order system as required.
- Always manage tenant and vendor relationships in a professional manner.
- Resolve tenant/occupant issues timely.
- Provide timely and accurate communications with your assigned clients.
- Effectively manage incoming calls regarding various issues, dispatch vendors as needed for routine/urgent and any emergency work per client requirements.
- Timely solicit and engage vendor services for property maintenance.
- Ensure prompt and accurate preparation and collection of executed contracts/letters of agreement and current certificates of insurance for contractors/vendors.
- Ensure to collect client approvals prior to work being performed on each site, as required by client.
- Establish and maintain vendor files per Camelot’s and/or assigned clients’ requirements.
- Write effective correspondence on various matters pertaining to your portfolio.
- Update and prepare monthly reports as required by each client.
- Code all invoices, purchase orders, etc. and upload into payables system(s).
- Prepares invoices for items to be billed back to clients/vendors.
- Perform administrative tasks as needed or requested.
- Timely review and close work orders.
- Timely and accurately assemble monthly reporting and billing.
- Other duties as assigned by Company and/or Client.
Requirements:
- High school degree or equivalent is required.
- Commercial Real Estate experience is required.
- Bachelor's degree preferred.
- Professional experience is preferred.
- Must be a self-starter & must be able to multi-task.
- Proficient with follow up and follow through procedures.
- Proficient with MS Outlook, Word, Excel, Power Point and Adobe Acrobat/Reader.
- Ability to learn new software programs.
- Detail-oriented and extremely organized.
