Bates Air Conditioning is seeking a detail-oriented and motivated Office Admin Assistant to join our team. In this vital role, you will support our accounting processes by ensuring accurate and timely payroll, invoice management, and customer billing. You will be responsible for processing weekly payroll, entering invoices, and providing excellent customer service over the phone.
Benefits for the Office Admin Assistant position include
- Starting Wage: $20.00 - $24.00 an hour DOE Weekly Pay!
- Schedule Monday - Friday 7:00am-4:00pm
- Industry Leading full coverage medical, dental, and vision insurance, life insurance, Short-term and long term disability. 401(k) & industry leading company match
- Paid time off based on industry experience and paid holidays
Responsibilities for the Office Admin Assistant position include:
- Process weekly payroll for employees, ensuring accuracy and compliance with company policies.
- Answer office phones and email inquiries.
- Manage and enter invoices into the system, ensuring they are correctly tracked and paid on time.
- Handle incoming phone calls, providing general support and responding to inquiries regarding payroll and accounts payable.
- Verify, audit, classify, and reconcile payroll records and accounts payable transactions.
- Track and process employee tool accounts, travel claims, and a variety of billings.
- Reconcile discrepancies in billings and payments to ensure accuracy and timeliness.
- Support the accounting team in maintaining accurate records and reports.
- Process credit card payments
- Help keep the office looking presentable
Requirements for the Office Admin Assistant position include:
- High school diploma or GED is required. Associate degree or equivalent experience in Accounting, Finance or similarly related field preferred
- Experience in payroll processing, accounts payable, or similar accounting roles.
- Strong organizational skills and attention to detail.
- Proficiency in QuickBooks is required. Experience with NetSuite is a plus
- Previous dispatching experience is helpful. Fireline experience is a bonus.
- Ability to handle confidential information with discretion.
- Excellent communication skills, both written and verbal.
- Strong multi-tasking ability
- Proficient in Microsoft Office Suite
- Bilingual in Spanish is a plus
About Us:
Bates Air Conditioning has been a leader in providing exceptional Design/Build HVAC services in the Houston area for over 60 years. Originally started by Joe Bates in 1964, Bates Air Conditioning began with a simple philosophy of quality and customer service. We offer a variety of refrigeration, ventilation, and air conditioning services across all of Houston’s diverse industries. We are committed to delivering top-quality products and services to our clients, and we are looking for a skilled Commercial HVAC Project Estimator to join our team.
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
Work Location: In person
