Job Title: HVAC Secretary/Manager
Location: [Houston,Texas}
Company: [Exodus AC Mechanical]
About Us:
Exodus AC Mechanical is a leading provider of HVAC services, committed to delivering high-quality heating, ventilation, and air conditioning solutions to our clients. We pride ourselves on exceptional customer service and innovative solutions tailored to meet our clients' needs. We are seeking a dedicated and organized HVAC Secretary/Manager to join our dynamic team.
Job Summary:
The HVAC Secretary/Manager will oversee the administrative operations of our HVAC company, ensuring smooth day-to-day activities, effective communication, and efficient management of office tasks. The ideal candidate will have excellent organizational skills, a keen eye for detail, and the ability to manage multiple responsibilities in a fast-paced environment.
Key Responsibilities:
- Administrative Support:
- Manage incoming calls, emails, and correspondence, directing them to appropriate personnel.
- Schedule and coordinate appointments, meetings, and service calls.
- Maintain and organize physical and digital files, ensuring all records are up to date.
- Office Management:
- Oversee office supplies inventory and place orders as needed.
- Ensure the office environment is well-maintained and equipment is functional.
- Coordinate maintenance and repair of office equipment.
- Customer Service:
- Serve as the first point of contact for customers, addressing inquiries and providing information about services.
- Handle customer complaints and ensure satisfactory resolutions.
- Follow up with customers post-service to ensure satisfaction.
- Financial Management:
- Assist with basic bookkeeping tasks, including invoicing, billing, and processing payments.
- Track expenses and manage budget under the guidance of senior management.
- Prepare financial reports as required.
- Team Coordination:
- Assist in onboarding new employees, including orientation and training schedules.
- Coordinate with HVAC technicians to ensure timely completion of service requests.
- Support senior management with various administrative tasks as needed.
Qualifications:
- High school diploma or equivalent; Associate's degree in Business Administration or related field preferred.
- Proven experience in an administrative or secretarial role, preferably within the HVAC industry.
- Strong knowledge of office procedures and basic accounting principles.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask, prioritize, and manage time effectively.
- Detail-oriented with strong organizational skills.
- Familiarity with HVAC terminology and services is a plus.
Benefits:
- Competitive salary based on experience.
- Professional development opportunities.
- Supportive and friendly work environment.
How to Apply:
Interested candidates are invited to submit their resume and cover letter detailing their qualifications and experience to exodusac@yahoo.com.
Exodus AC Mechanical is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We look forward to reviewing your application!
Job Type: Full-time
Pay: $15.00 - $18.00 per hour
Expected hours: 30 – 40 per week
Benefits:
Schedule:
- 8 hour shift
- Weekends as needed
Education:
- High school or equivalent (Preferred)
Experience:
- HVAC: 2 years (Preferred)
License/Certification:
- Driver's License (Preferred)
Work Location: In person