POSITION SUMMARY
Manage the day-to-day property and facility operations of Class "A "medical office buildings located on hospital campuses to the best long-term interests of the building owners, occupants, and the hospital at large. Maximize the value of the buildings to the owner by maintaining positive tenant relations, exhibiting prudent control of operating expenses, supervising outside contractors and vendors, and efficient operation of all building systems.
Position Location: 20126 Stanton Avenue Castro Valley, CA 94545
SPECIFIC DUTIES include the following. Duties may be changed, and other duties may be assigned.
Daily Building Operations:
- Source and qualify vendors, including procurement of multiple bids for projects as directed;
- Monitor and log vendor performance for on-site activities;
- Coordinate tenant improvements with the Property Manager, Tenant(s), and Vendors
- Timely reporting of all pertinent events and activities
- Maintain effective communications and good working relationships with all internal and external customers (PMB/RES Staff, tenants and building visitors, hospital administration and staff, vendors, etc.)
- Conduct and document regular, formal building inspections and follow through with corrective measures as needed
- Identify and document any building problems or deficiencies that may affect building operations or create liability
- Maintain an adequate, on-site stock of supplies and repair parts using RES ordering and inventory maintenance standards and systems
- Monitor and direct the operation of building systems to optimize tenant comfort and safety
- Arrange personal and staff work hours to provide adequate coverage for normal workdays, Sundays, holidays, and emergencies, as directed by the Director of Building Services and/or Portfolio Manager and/or Senior Property Manager
- Respond to tenant service calls and provide Director of Building Services and/or Portfolio Manager and/or Senior Property Manager with written/verbal response
- Respond to emergency calls during off-duty hours
- Perform plumbing repairs such as plugged sewer lines, urinals, commodes, faucets, and water valves
- Repair and/or replace light fixtures, ballasts, motors, breakers, switches and receptacles
- Perform minor repairs to doors (including hardware as capable) , walls, ceilings and floors
- Paint common areas as necessary
- Maintain all building equipment rooms, offices, and common areas
- Perform other duties as assigned.
Mechanical Systems (HVAC)
- Develop and maintain energy management systems and preventive maintenance programs
- As necessary, manage vendor providing chemical water treatment and testing necessary to ensure proper treatment and maintenance of HVAC systems
- Use and maintain Building Engines work order system including preventative maintenance calendars and inspection information
- Ensure compliance on all environmental issues and procedures(EPA, OSHA, storage tanks, etc.) as related to mechanical systems
- Maintain plans, schedules, and all other pertinent documentation as related to these systems
- Coordinate with the hospital when systems are connected and operate in concert with hospital systems (i.e. central plant).
Mechanical Systems (Elevators)-
- As necessary, manage vendor providing preventive maintenance and testing necessary to ensure proper vertical transport operations
- Maintain BEI work order system for preventive maintenance and contingent repair work
- Coordinate with vendor(s) and regulating state authorities to ensure proper inspection and permitting for conveyances
- Ensure compliance on all environmental issues and procedures(EPA, OSHA, etc.).
Mechanical Systems (Electrical)
- As necessary, manage vendor providing services necessary to ensure proper operation and maintenance of electrical systems
- Maintain BEI work order system for preventive maintenance and contingent repair work
- Ensure that required permits are in place and systems inspections are regularly scheduled.
Fire/Life Safety, Security
- Participate in the design and implementation of emergency systems and procedures
- Maintain systems viability by coordinating with vendors to ensure timely completion of inspections, repairs, permit procurement, fire drills, system/alarm monitoring, etc.
- Manage and maintain Building Access Control System(s) in concert with Portfolio/Senior Property Manager
- Coordinate with the hospital, as necessary, where systems tie in or are connected to hospital systems
- Coordinate with security vendors regarding standing guards, patrols, etc.
TENANT MOVE-IN
- Coordinate tenant finish/move-in procedures
- Inspect tenant area before move-in to verify that space is ready for occupancy
- Be available during the move-in process to facilitate the move and assist tenants, as appropriate or requested
- Oversee the daily performance of contractors involved in tenant improvement work
- Coordinate ordering of proper locks, keys, directory listings, and signs
- Coordinate building access with the moving company
- Assist in facilitating remodel work.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- At least 4 years of solid building preventative maintenance, routine maintenance, and safety experience and a track record of results.
- High school graduate and vocational courses.
- Mechanical ability and familiarity with at least three certificates in HVAC, electrical plumbing, pumps, heating and ventilation, etc.
- Each certificate must be equivalent to the completion of a semester course in a community college, vocation school or ROP or equivalent program.
- Valid drivers license and the ability to be insured and use a personal vehicle (subject to mileage reimbursement).
- Solid communication skills and the ability to interface effectively with tenants and employees within different departments of the organization.
Pay Rate :
$40-$50 per hour. This is the range that we in good faith believe is the appropriate range for the position. We may ultimately pay more or less depending on experience.
