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Facilities Manager

St. Mary's Academy • Full-time • Portland, OR, US • $75k - $90k / year • 1m ago

POSITION TITLE: Facilities Manager

REPORTS TO: Vice President, Finance & Operations

FLSA: Exempt Status

JOB STATUS: Regular, Full-time

FTE: 12 Months

MISSION: St. Mary's Academy, founded by the Sisters of the Holy Names of Jesus and Mary in 1859 and sponsored by the Holy Names Educational Ministry, is a Catholic high school for young women, providing a challenging college-preparatory education in a vibrant learning environment. Guided by the values and charism of the Sisters, St. Mary's fosters a diverse community, educates the whole person by nurturing spirituality, encouraging creativity, promoting justice, and inspiring a sense of global interdependence to prepare students for service and leadership.

POSITION DESCRIPTION:

The Facilities Manager is responsible for planning, coordinating, organizing, and monitoring custodial and general maintenance work to maintain cleanliness, sanitation, and safety of building facilities and grounds while operating in accordance with prescribed safety precautions and guidelines. This includes making skilled repairs and performing related work as required and providing leadership and training to the third-party janitorial team, ensuring compliance with all federal, state, and local laws and regulations, including school policies. The candidate will demonstrate strong interpersonal, communication, and organizational skills; familiarity with the goals of an independent college preparatory school for young women. A strong commitment to diversity, equity, and inclusion is essential.

ESSENTIAL RESPONSIBILITIES:

· Plan and carry out a preventative maintenance program for school building and grounds to include an efficient and cost-effective floor care program.

· Ensure appropriate measures are taken to control/reduce energy usage, conserve water, reduce solid waste receptable capacities and increase recycling efforts.

· Perform semi-skilled and skilled building and equipment work, including but not limited to, HVAC, plumbing, electrical, carpentry, painting, landscaping, fencing and custodial equipment.

· Maintain integrity, accountability, and security of facilities through compliance with all federal, state, and local regulations, and established guidelines according to St. Mary’s policies and procedures.

· Attend mandatory trainings, meetings, and learning opportunities to remain current in skills, knowledge, and certifications.

· Advanced skills and safety knowledge in the areas of including, but not limited to, electrical, plumbing.

· Coordinates and ensures timely set up and breakdown for meetings, events, etc. with best use of resources.

· Ability to complete routine repairs and maintenance of doors, windows, locks, desks, blinds, lockers, etc.

· Time management skills and ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes.

· Ability to work flexible hours necessary for the efficient operation of the department and the school.

· Perform emergency cleanup resulting from vandalism, breakage, spillage or illness.

· Maintain work request automated file for reporting maintenance and repair items; complete work request forms and provide detailed explanation of problem in work order; follow up on work requests to ensure task completion.

· Dispose of trash according to established procedures; follow established sanitation procedures and standards.

· Assemble, adjust and arrange furniture, stack and store furniture, equipment and supplies.

· Devise a schedule of work for contracted janitorial staff and adhere to budget restraints.

· Inspects work areas in order to perceive problems or other factors affecting program or work schedule; inspects the entire campus on a routine basis for hazards, repairs, etc.

· Maintains accurate records regarding hazardous materials and chemicals.

· Lock and unlock doors and gates as appropriate, maintain security of assigned areas according to established guidelines, monitor alarm system.

· Managing inventory and ordering janitorial and facilities supplies as necessary.

· Oversight and direction of maintenance team, and providing coverage as needed. Addressing concerns/complaints timely and appropriately.

KNOWLEDGE AND ABILITIES:

· Proper methods, materials, tools and equipment used in custodial work and non-technical maintenance.

· Requirements of maintaining school buildings in a safe, clean and orderly condition.

· Appropriate safety precautions and procedures.

· Modern cleaning methods including basic methods of cleaning and preserving floors, carpets, furniture, walls and fixtures.

· Basic record-keeping techniques.

· Proper methods of storing equipment, materials and supplies.

· Proper lifting techniques.

· Ability to perform minor non-technical repairs.

· Lift up to 100 pounds.

· Basic computer operations to access and send email; complete online work order system.

· Meet schedules and timelines.

· Communicate effectively with others.

· Ability to work effectively under time constraints.

· Must be organized with the ability to multitask.

· Must have ability to keep abreast of information pertinent to the job.

MACHINES, TOOLS, EQUIPMENT:

· Must be familiar with and able to use custodial equipment, hand and power tools of all kinds, gauges and electronic testers, ladders and scaffolding, lawn care equipment, furniture moving equipment, HVAC equipment, electrical panels, emergency generators, and general office equipment, including personal computers, copiers, telephones, etc.

PREVIOUS EXPERIENCE AND MINIMUM REQUIREMENTS:

· High School Diploma or General Education Degree (GED) from an accredited institution.

· Minimum 2-3 years related experience and/or training, or equivalent combination of education and experience.

· Work experience involving building maintenance and repair required.

· Current valid CPR certifications.

· Proficient in Microsoft Office Suite

· Hospitable, professional, gracious

· Flexible, positive problem solver

· Experience in one or more of the building trades, including but not limited to, HVAC, plumbing, electrical, carpentry, painting, landscaping, irrigation, fencing, etc.

· Knowledge of asbestos handling and reporting

· Experience in Emergency Shelter/Response operations.

PHYSICAL REQUIREMENTS:

· Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.

· While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle or feel, reach with hands and arms, stop, kneel, crouch, crawl, talk, and hear. The employee occasionally lifts and/or moves up to 100 pounds. Ability to climb ladders.

· May be required to meet physical requirements of Post Offer Employment Testing (POET).

SALARY:

Salary is commensurate with qualifications and experience. A comprehensive benefits package is

included.

St. Mary's Academy is an equal opportunity employer. For positions where religious

affiliation directly affects the position, St. Mary's Academy can set prerequisites regarding

religion.

To apply, please send a cover letter, resume, and three professional references to

Trish Gleason, Vice President of Finance & Operations at trish.gleason@smapdx.org

ALL OFFERS OF EMPLOYMENT ARE CONTINGENT UPON THE SUCCESSFUL

COMPLETION OF A BACKGROUND INQUIRY

Job Type: Full-time