Buildings and Grounds Maintenance Contract Administration:
Oversee Facilities, Asset Inventory, Maintenance, and Capital Planning for Project Delivery Branch to ensure trade shops and contractors maintain, repair, and clean Agency-owned and leased buildings and grounds, including but not limited to Senate Mail Facility (SMF); Blue Plains Senate Furniture Warehouse; Senate Employee Childcare Center (SECCC) and Daniel Webster Page Residence (DWPR); and leased buildings: Postal Square, 888 1st Street, GPO, Printing, Graphics and Direct Mail (PGDM), and Senate Furniture (SF); and Senate Sergeant at Arms (SSF) Support Warehouse.
Ensures that space in the Warehouse is subject to sensitive environmental control requirements and mandates critical preventive and predictive maintenance procedures.
Evaluates the Contractor’s work based on the specifications in the contract in accordance with the Government’s Quality Assurance Surveillance Plan (QASP).
Inspects work in progress by contractors for compliance with the Superintendent’s policies and/or contract specifications. Provides leadership, inspection and direction of the maintenance operations to provide high quality service standards, operational readiness and a safe and secure environment.
Develops periodic proposed amendments to the contract, when necessary, to improve customer service standards.
Program Administration:
Provides programmatic information on matters of concern, such as status of work, quality of work, timeliness and cost. Maintains statistical data to provide reports to management on building maintenance operations to include tracking AOC asset inventory at offsite locations.
Prepares recommendations for short and long-term operating budgets for equipment, supplies and services.
Develops Statements of Work (SOW) for cleanliness, sanitation and equipment as well as contractor performance. Directs the contractor’s attention to emergent requests for maintenance and repair of the facilities and equipment.
Responds to inquiries from Congressional offices and the public, resolving problems based on expert knowledge of the organization and industry standards.
Conducts program reviews to assess workload factors, project or program costs and accomplishment of mission specific objectives. Provides recommendations for management improvements and cost reduction initiatives.
Reviews Facility Condition Assessments and makes necessary proactive/corrective actions.
Facilities Management:
Performs the following duties on AOC leased space and agency owned space:
Manages lease and occupancy agreements for four warehouses, Manages operations and maintenance (O&M) contract for four SOB warehouses and is the COR for the four Library Building and Grounds (LBG) and one Construction Division (CD) warehouse.
Develop and maintain relationships with building owners, reality specialists, and property management. Works with the Office of General Counsel for alteration requests, occupancy agreements, lease agreements, and lease renewals.
Approves lease and tax invoices and conducts site visits of leased space.
Participates in OCWR inspections and close-out of inspection findings, Enters reimbursable work authorizations (RWAs) through eRETA and manages lease extensions through GSA’s OASIS platform
Liaises between the building tenants/occupants and the Senate Superintendent’s Office. Monitors CAFM program and verifies preventative/predictive maintenance work orders are completed on time
Hazardous Material Program Management:
Manages the Hazardous Material (Lead, Asbestos and PCB) programs. Develops written plans, procedures and policies to ensure the safe and effective management of hazardous materials during project and maintenance related activities.
Coordinates with Project Managers and Construction Managers to properly identify and test potential or suspected hazardous materials in accordance with the federal regulations, standards and agency requirements.
Analyzes current management programs and evaluates their effectiveness and efficiency in achieving intended mission objectives. Recommends changes to workflow and processes as need to improve the effectiveness and efficiency of resource management and program operations. Briefs management on issues identified and provides recommendations for resolution.
Based on duties assigned, employees may require knowledge of hazardous (e.g. lead paint and solvents) and universal (e.g. lamps and batteries) waste management requirements to ensure compliance with environmental regulations in performance of duties, provides waste management guidance and answer questions concerning waste management.
Performs other duties as assigned.
