Janney is an award-winning full-service financial services firm committed to understanding our clients' needs and providing advice beyond investments. We are equally committed to building a diverse workforce and inclusive culture where employees can use their talents to thrive and grow professionally with the firm.
The Corporate Services Group (CSG) is an administrative/operational group responsible for Facilities Management, Real Estate Management, Strategic Sourcing Management and Mail Services across the network of Janney branch offices.
What you are good at:
- Organization and Time Management: Possessing the ability to take on multiple requests at once and effectively complete tasks in a time efficient manner.
- Initiative: Proactively identify opportunities to enhance operational processes.
- Client Service: Meeting and exceeding customer expectations by providing timely and attentive responses to client requests.
- Teamwork & Collaboration- Connecting with others in a way that fosters trust, creates collaborative relationships, and preserves established team culture.
Responsibilities:
- Support all facets of day-to-day facilities related items within a specified region(s) and/or throughout the branch office portfolio; including procurement and management of vendors for preventative maintenance on fire extinguishers, HVAC, ice/water machines, refrigerators, coffee machines, flooring & glass walls, etc.
- Handle procurement for facilities items such as refrigerators, dishwashers, microwaves and other pantry appliances as needed. Respond to facilities related incidents during regular and off hours. Conduct facility inspections while visiting branch offices.
- Responsible for the creation, upkeep and presentation of emergency preparedness plans within a specified region(s). Works closely with building management to ensure Janney’s emergency preparedness plan is in line with building procedures.
- Manage minor facilities related construction projects within a specified region(s) and/or throughout the branch office portfolio including but not limited to paint/carpet refreshes, furniture touchup and demolition or creation of single or team offices.
- Primary contact for critical facilities related events within a specified region(s) during regular and off hours. Act as main point of contact for the Information Technology group for critical events such as system conversions, equipment relocations and power outages.
- Establish and maintain positive working relationships with building, branch office and operations management within a specified region(s). Meet with building management when conducting branch office site visits and ensure specific documentation such as tenant emergency contact information are kept up-to-date.
- Responsible for all facilities, stationery and mail services items related to FA onboarding including branch office openings within a specified region(s). Coordinate timely delivery of furniture, equipment, office supplies, business cards, letterhead, etc. for all Financial Advisor transitions. Ensure Janney’s suite space and new hire work areas are prepared.
- Manage branch office relocations and/or decommissioning projects from preparation through completion including the solicitation of competitive bids. Includes conducting pre-move meeting(s) with branch, operations and building management, preparing and presenting move preparation materials to all impacted employees, coordinating move vendors/loading dock/freight elevator times and ensuring seamless relocations.
- Primary day-to-day contact for Janney end-users and business partners within a specified region(s) related to vendor partnerships and work with specified Janney end-users to identify and resolve vendor related issues. Lead end-users to the most cost-effective procurement options.
- Responsible for branch office signage upkeep within a specified region(s) which includes the conservation of Janney’s brand integrity, compliance, installation, and removal. Ensure all non-compliant, poorly presented or incorrectly branded signage is promptly replaced. Work with various signage vendors.
- Assist with creating, documenting, and enforcing policies and procedures for tasks within the responsibilities of this position. Ensure critical facilities related information is posted on Janney’s intranet (The Exchange) and kept current.
What you have:
- Minimum of 1-3 years of experience required; facilities/real estate industry experience preferred but not required.
- High School graduate or equivalent education/experience; some college coursework preferred.
- Experience in property, construction, and/or real estate project management highly desirable.
- Thorough analytical, Microsoft Office (specifically Excel) skills.
- Strong ability to prioritize, manage multiple projects of various complexity, and problem solve.
- Ability to respond to critical branch office facilities events during off hours.
- Ability to work independently as well as collaboratively as part of a team.
- Ability to travel (10% to 20%) including evenings and weekends as required.
- Must have a strong work ethic and be highly organized.
- Ability to communicate effectively at all levels of management.
- Ideally, candidate will have the ability to lift up to 60 pounds and perform strenuous labor as needed
This role will be hybrid, the individual will work approximately three days per week in-office.
Why work for us?
Benefits: Janney believes that its employees are the key to what makes a great company. Although work makes up a large portion of an employee’s life, we believe that a balance between work and non-work activities is essential to maintain quality performance and a positive work atmosphere. We offer a competitive package including Paid Parental Leave, generous Paid Time Off, eligibility for a $2,000 referral bonus and Professional Development Assistance Plan designed to help you make the most of your life at work and at home—today and in the future. Explore further.
Janney is an award-winning full-service financial services firm committed to understanding our clients' needs and providing advice beyond investments. We are equally committed to building a diverse workforce and inclusive culture where employees can use their talents to thrive and grow professionally with the firm. Fostering a positive workplace experience remains a top priority. We’ve earned the Great Place to Work® certification, which recognizes employers that create an outstanding employee experience. Based entirely on what current employees say about their experience working at Janney, this prestigious recognition underscores our commitment to our people and culture. People are our strongest asset. We recognize that when our team members thrive, our firm is more successful.
Janney is dedicated to promoting and supporting diversity within our workplace. We provide an environment that promotes respect, integrity, teamwork, achievement and acceptance regardless of age, disability, education, gender, gender expression, gender identity, job level, marital status, military status, national origin, parental status, pregnancy, race, religion, sexual orientation, socioeconomic status, or other protected factors. Janney is committed to equal employment opportunities and providing reasonable accommodations to applicants with physical and/or mental disabilities.
