ATX Chamber Music and Jazz (ATX Music)

atxmusic.com

Director of Operations and Marketing

Overview: ATX Chamber Music and Jazz (ATX Music) seeks a passionate, proactive, organized, and community-minded Director of Operations and Marketing to assist with all aspects of the organization’s operations. Ideal candidates will excel in a fast-paced environment, handle multiple responsibilities, and possess excellent communication skills to represent the organization publicly.

Key Responsibilities:

Administrative:

Schedule and coordinate meetings with staff and collaborators.
Assist with artist logistics, including travel, ground transportation, and accommodations.
Coordinate with venues and oversee event logistics.
Supervise interns and manage their work.
Support educational and community outreach initiatives (scheduling, communications).
Manage the production and distribution of brochures, posters, and playbills.
Provide general administrative support throughout the concert season.
Collaborate with contractors such as recording engineers, event planners, and graphic designers.
Maintain and update Notion and Google Drive.

Grant Writing & Fundraising:

Represent ATX Music professionally and passionately to promote its mission.
Assist in preparing and submitting funding proposals and reports.
Help draft the annual report.
Solicit corporate sponsorships.
Negotiate discounts with vendors.

Marketing & Communications:

Communications:

Develop and implement strategic communications for the concert season, ensuring consistent messaging.
Write and distribute newsletters and press releases.
Schedule interviews with radio and TV hosts.
Coordinate with the graphic designer for ad content and customer communications.

Social Media:

Manage ATX Music’s social media accounts (Facebook, Instagram, X), increasing visibility and engagement.
Oversee paid social media ad campaigns, including design and scheduling.

Advertising:

Develop and execute a marketing plan across online/print platforms, event calendars, and social media.
Research potential collaborations with media, vendors, and businesses.
Prepare graphic design briefs and communicate with the designer.

Copywriting:

Write press releases for season announcements, individual events, and special occasions.
Assist with copywriting for event descriptions, website content, newsletters, and other marketing materials.

Operations:

Event Planning:

Assist with conceptualizing the interior design of concert venues.
Identify and secure vendors/sponsors for furniture and decorative needs.
Coordinate vendor communication, delivery, setup, and breakdown on event days.
Recruit and manage volunteers for event support.
Handle transport of supplies/equipment from storage units.
Coordinate seating arrangements when needed and prepare "reserved" seating as necessary.
Take responsibility for pre-concert needs, especially when Artistic Directors (ADs) are performing.
Attend to VIP guests during concerts.
Ensure only ticketed guests are allowed into events.

Artist Support:

Assist in gathering artist photos, bios, itineraries, contracts, W9s, and travel details.
Assist in managing artist logistics.

Collaboration with Artistic Directors (ADs):

Work closely with ADs on all aspects of the organization
Attend weekly planning meetings (via Zoom).

General:

Take on additional tasks as needed to ensure artistic excellence, smooth operations, and financial stability.

Requirements:

Bachelor’s degree required. Graduate level education preferred.
Three or more years administrative and marketing experience preferred, or equivalent combination of education, training, and experience

Position Details:

Reports to: Artistic Directors of ATX Chamber Music and Jazz
Appointment: Full-time position, renewable yearly (Contracts renew each June)
Compensation:
Base Salary: $60,000-$70,000 (depending on qualifications)
Retirement: Up to 5% match of employee contributions
Healthcare: $350 monthly QSEHRA reimbursement
Work Schedule:
Averages 40 hours per week, with extended hours (including weekends) around concerts and outreach events
Regular working hours: 9 AM - 5 PM, Mon-Fri (non-event days), with extended hours during event weeks. One evening meeting per week.
Remote work: 85%+, with onsite presence required for concerts and community events.

Vacation: 15 paid vacation days + national holidays. Vacation requests should be submitted one month in advance and are generally not available during concert weeks or two weeks before the season announcement.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

401(k)
401(k) matching
Flexible schedule
Health savings account
Paid time off

Schedule:

Monday to Friday
On call
Weekends as needed

Ability to Commute:

Austin, TX 78703 (Required)

Ability to Relocate:

Austin, TX 78703: Relocate before starting work (Required)

Work Location: Hybrid remote in Austin, TX 78703

ATX Chamber Music and Jazz

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Director of Operations and Marketing