HLC is always looking for top talent. To apply, send your resume and cover letter to careers@holtlunsford.com. Please note job title and location in subject line.
About Holt Lunsford Commercial
Founded in 1993, Holt Lunsford Commercial (HLC) is a values-based, customer-focused, full service third party commercial real estate company. We are a fast-growing real estate provider in Dallas, Fort Worth, and Houston. We oversee 100+ million square feet for both private and institutional owners.
IMMEDIATE IMPACT. MEANINGFUL CAREER.
At Holt Lunsford Commercial, we know our success begins and ends with our people. It's the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our clients' needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Holt Lunsford Commercial, you won't simply start a new job - you will build a meaningful and impactful career.
Job Description
Provide support to property management department in managing third party portfolios including maintaining and tracking documents required under the lease, contacting vendors to assist in obtaining bids, assist in monthly reporting and annual budget process and other duties related to the management of the portfolios.
Major Areas of Responsibility
- Handle tenant requests by contacting appropriate building engineer/vendor.
- Call vendors to request inspections when tenants are moving out (HVAC, plumbing, lighting, overhead door). Call vendors to obtain bids.
- Call fire monitoring companies to put fire sprinkler systems on test.
- Filing (tenant, project and vendor filing).
- Type daily correspondence including:
- Letters (welcome packages, termination letters, commencement date letters, late rent letters, subordination agreements, memos to office tenants)
- Help collect unpaid rent by:
- Running bi-monthly A/R report & copy manager on A/R status with written updates on A/R report.
- Call delinquent tenants to find out why rent has not been received
- Send late rent letter in accordance with HLC policy and procedures.
Help process new leases/amendments including:
- Send welcome package to new tenants
- Forward file to Property Manager for review
- After the file is reviewed by Property Manager, forward it for processing
- Once lease is commenced, send commencement date letter, rent letter for all new leases and amendments
- Back up phones during breaks and lunch hour on rotation, if located at HLC corporate office.
- Maintain all Property Managers tenant lists on a monthly basis.
- Maintain Required Forms list for all tenants in order to track important information such as, HVAC agreement, Certificate of Occupancy, Certificate of Insurance, Emergency Contact Phone Numbers, Letters of Credit and Commencement Date letters.
- Coordinate transfer of vacancy utilities.
- Input A/R and A/P as required, if applicable to the portfolio.
- Assist in preparation of property newsletter.
- Support management team in administrative duties.
- Other duties as assigned.
General Qualifications & Knowledge/Skills/Abilities:
- High school diploma or higher preferred or equivalent combination of education and experience.
- Min. two (2) years administrative experience; commercial property management experience a plus. **Entry level administrative support position.
- Strong written and verbal communication skills with strong organization skills, attention to detail and customer service skills.
- Meticulous, analytical and computer literate with proficiency in Word, Excel and accounting software. General accounting skills.
- Able to follow policies and procedures. Ability to interpret lease language.
- Ability to handle multiple tasks while meeting strict deadlines.
- Supports organization’s goals and values.
Licensing: Valid Driver’s License
Training Requirements: As outlined in HLC Training Policy
At HLC, we celebrate diversity and recognize the value it brings to our customers and employees. We are proud to be an equal opportunity workplace.
Job Type: Full-time
Pay: $52,000.00 - $64,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 2 years (Required)
Language:
License/Certification:
- Driver's License (Required)
Work Location: In person
